I have written about how you can use Hazel with Evernote, and David Sparks at Macsparky has a great guide for moving PDFs based on filename. At a very high level, it lets you create rules to automatically keep your files organized. What Is Hazel?įor years now, I have been engaged in a torrid love affair with a Mac application known as Hazel from Noodlesoft. I humbly submit that using a highlighter, OCR, and the awesomeness that is Hazel, Mac users can one-up even the mighty ScanSnap Organizer. If you’re on Windows, you can use the Distribute By Keyword feature of the included ScanSnap Organizer to move the files to a cabinet, but Mac users are out of luck there. However, once you have those keywords assigned, how does that help you? I have written before about how the Fujitsu ScanSnap allows you to use a highlighter pen to automatically assign keywords to a PDF. In other words, our computer does the work for us. There are a lot of tricks out there for keeping your documents organized based on their location or filename, but the holy grail is to be able to keep them organized based on the actual contents of the documents themselves. What is the holy grail of going paperless?
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